Receptionist
Location: Baku, City Tower
Report to: Head of HR Center of Expertise
Our Mission
At Agro Dairy, we are dedicated to enhancing the production and processing of agricultural products while promoting sustainable and innovative development in the food sector. From grain cultivation to producing essential food items like milk and flour, our diverse activities drive our commitment to excellence.
Position Overview
We are excited to announce an opening for a Receptionist position at our Head Office! We seek a friendly and professional individual to serve as the first point of contact for our clients and visitors. In this role, you will play a vital part in creating a welcoming environment and ensuring smooth front desk operations. If you possess excellent communication skills, a positive attitude, and a passion for outstanding customer service, we want to hear from you!
Key Responsibilities:
Front Desk Management:
- Greet and welcome visitors in a professional and friendly manner;
- Manage incoming calls, direct them appropriately, and respond to inquiries;
- Maintain the reception area, ensuring it is clean, tidy, and presentable at all times;
Office Administration:
- Handle incoming and outgoing mail, courier services, and document distribution;
- Maintain and update office records, supplies inventory, and order office materials as needed;
- Assist with office equipment maintenance and coordinate repairs when required;
- Schedule and organize meetings, appointments, and maintain conference room availability;
Event Support:
- Assist in the coordination and execution of office events, meetings, and company functions;
- Provide logistical support for event setup, including catering, venue arrangements, and equipment;
- Ensure all event-related communications and documentation are organized and managed effectively;
Administrative Support:
- Provide administrative support to other departments as needed, including filing, photocopying, and data entry;
- Assist in travel arrangements, including booking flights, accommodations, and transportation for staff;
Team Support:
- Support the HR department with onboarding new employees, preparing welcome packs, and scheduling orientations;
- Assist the leadership team and other departments with ad-hoc administrative tasks.
Qualifications & Requirements:
- Bachelor degree, additional education in office administration is a plus;
- Proven experience as a receptionist or in a similar administrative role;
- Proficient in Microsoft Office Suite (Word, Excel, Outlook);
- Exceptional verbal and written communication skills;
- Fluency in Azerbaijani and English; additional languages are a plus;
- Strong organizational and multitasking abilities;
- Professional demeanor with a positive attitude;
- Customer service-oriented mindset;
Ready to Join Us?
If you are interested in becoming part of our commitment to excellence in the dairy industry, please submit your application to the mailbox with “Receptionist” in the subject line.
Only selected candidates will be contacted for the next stage of the hiring process.
Application Deadline: 28 October 2024