Personal Assistant

Job Description:

As a Personal Assistant to the Chairman of the Management Board in the hospitality industry, his/her role is to provide comprehensive administrative and organizational support to the Chairman in their day-to-day activities. He/she will act as a trusted and proactive partner, managing various tasks to ensure the smooth operation of their office and facilitate effective decision-making. His/her responsibilities may include the following:

Calendar Management: Scheduling and coordinating appointments, meetings, and events for the Chairman. This includes prioritizing conflicting demands, arranging travel, and managing any necessary changes or updates

Communication Management: Handling incoming calls, emails, and other forms of correspondence on behalf of the Chairman. He/she will be responsible for drafting and proofreading documents, preparing presentations, and maintaining confidentiality in all communications.

Meeting Support: Assisting with meeting preparations, such as scheduling, agenda creation, and documentation. He/she may be required to attend meetings, take minutes, and follow up on action items.

Information Organization: Managing and organizing files, documents, and records to ensure easy retrieval and efficient workflow. This includes maintaining contact lists, databases, and other relevant information systems.

Travel Arrangements: Planning and coordinating domestic and international travel for the Chairman, including booking flights, accommodations, ground transportation, and any necessary visas or travel documentation. He/she may also be responsible for creating itineraries and providing travel-related information.

Relationship Management: Building and maintaining effective relationships with internal and external stakeholders, such as board members, senior executives, clients, partners, and government officials. This may involve coordinating meetings, managing communication, and facilitating positive interactions.

Confidentiality and Discretion: Handling sensitive and confidential information with the utmost professionalism and discretion. He/she must maintain a high level of confidentiality and integrity in all aspects of your work.

Research and Analysis: Conducting research and preparing reports, briefings, and presentations for the Chairman. This may involve gathering information, analyzing data, and synthesizing findings to support decision-making processes.

Event Coordination: Assisting with the planning and coordination of corporate events, conferences, and other special occasions. This includes managing logistics, invitations, RSVPs, and ensuring smooth execution.

Miscellaneous Support: Providing additional support as required, which may include personal errands, expense tracking, and other administrative tasks.

Requirements:

• Previous experience as a Personal Assistant or in a similar administrative role, preferably supporting high-level executives or board members.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint), email clients, and calendar management software.
• Attention to detail and a high level of accuracy in all tasks.
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability in a fast-paced and dynamic environment.
• Professionalism and a proactive approach to problem-solving.
• Azerbaijani, Russian, English 

Interested candidates are requested to submit their CV preferably in Word or pdf format to e-mail by specifying the Job Title in the subject line.