Program Administrator, Government Programs

Position summary:

Under the direct supervision of the Deputy Director of the Institute for Development and Diplomacy (IDD), Administrator of Government Programs manages diplomatic training programs for Government Agencies, mostly for the Ministry of Foreign Affairs (MFA); 

Responsibilities:

• Responsible for diplomatic training programs’ administration for Government Agencies;
• Developing proposals and program budgets meeting specific MFA requests;
• Responsible for assessment of the specific training needs of the target audience in Government (MFA);
• Working closely with ADA University and visiting faculty on program design, delivery, and evaluation;
• Acting as purchase requester in Banner System. Coordinating and keeping track of payment procedures (receivables and payables); 
• Overseeing quality control throughout the entire diplomatic training program; 
• Monitoring, evaluating, and reporting progress on program implementation to the Deputy Director of IDD on a regular basis;
• Working closely with IDD and ADA University staff members on the implementation of the program's objectives;
• Communicating with the MFA on a regular basis and responding to their requests for new programs; 
• Supporting research on new programs and client portfolio expansion; 
• Developing, updating, and maintaining the database of all diplomatic training programs;
• Developing mid-term and annual reports to be submitted to the Deputy Director of IDD; 
• Working closely with the Marketing and Communication Department on developing marketing materials (brochures, website, etc.) in compliance with IDD and ADA University branding; 
• Facilitating workshops and seminars for MFA and other Government Agencies;
• Supporting the IDD mission and vision with respect to the assigned programs; 
• Participating in identifying long-term objectives of diplomatic training programs and development of action plans to accomplish those objectives;
• Representing IDD in various public events and meetings internally and externally;
• Performing all other related duties as assigned by the immediate supervisor.

Qualifications:

• Master’s degree preferably in areas of International Affairs, Public Administration, Education, Human Resources Management, or any other related field;
• 3-4 years of experience, preferably in executive education or in program or project management;
• Excellent planning and organizational skills; 
• Knowledge of adult learning and training practices, budgeting, and program evaluation;
• Ability to work with individuals and groups including international audiences; 
• Must be proficient with technology (MS Office Suite and advanced Excel) 
• Excellent interpersonal, presentation, and communication skills; 
• Knowledge of protocol and etiquette is preferable;  
• Must be able to work in teams and independently; 
• Enthusiasm, flexibility, and ability to deal with multiple projects are desirable;
• Proficiency in Azerbaijani and English languages is a must. Knowledge of Russian is preferable.

Please follow the link to apply for this position.

The deadline for application is September 18, 2023.

Only shortlisted candidates will be contacted for further recruitment processes. 

ADA University offers a competitive remuneration package and attractive conditions of employment of a high standard. For more information about ADA University, please visit www.ada.edu.az.