Receptionist
Receptionist is responsible for the handling incoming calls, greeting visitors, coordinating appointments, managing mail, and providing administrative support to various departments as needed.
Reports to Corporate Support and Communications Manager.
Key Accountabilities:
- Welcome guests in a professional and courteous manner. Direct them to the appropriate person or department.
- Manage incoming calls, route them to the relevant individuals, take messages, and provide information to callers as needed.
- Perform various administrative tasks such as scheduling appointments, managing calendars, organizing meetings, handling mail, and maintaining office supplies.
- Respond to emails, letters, and inquiries promptly or redirect them to the appropriate personnel.
- Maintain accurate records and databases, update contact lists, and assist in maintaining office files.
- Draft, proofread, and edit correspondence, memos, reports, and other documents. Handle incoming and outgoing letters, contracts.
- Collaborate with different departments to facilitate smooth operations, assist in basic tasks, and support their administrative needs.
- Operate and manage office equipment such as multi-line phone systems, printers, and copiers.
Required skills:
- Excellent verbal and written communication skills in Azerbaijani and English languages.
- Proficiency in using office software and equipment.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in handling tasks.
- Previous experience in a receptionist or administrative role may be preferred.
Candidates meeting the below-stated criteria are requested to send their resumes/CVs.
Deadline for applications – February 20, 2023.