Personal Assistant

We are looking for an experienced Personal Assistant to join our team. Reporting to management, the role involves providing administrative support, including managing schedules, coordinating meetings, handling correspondence and supporting company C-level representatives in daily operations.

Key Accountabilities:

• Schedule meetings and manage calendars.
• Register and submit documents to management.
• Answer phone calls and emails and take messages. 
• Take accurate and comprehensive notes at meetings.
• Help with daily time management.
• Draft correspondence such as emails and letters
• Plan travel, including flights, accommodation and ground transportation.
• Review and check all documents prior to presenting to the management signature and attention.
• Reminding the management of important tasks and deadlines.
• Plan, organize and coordinate internal and external meetings. 
• Communicate management instructions to departments.
• Assist in preparing presentations for management.
• Provide administrative support to the management team.
• Fulfill additional assigned responsibilities as needed.

Required background:

• A bachelor's degree or equivalent in relevant fields such as Business Administration, Secretarial Studies, or related disciplines.
• Prior experience in administrative or assistant roles, demonstrating strong organizational and communication skills.
• More than 1 year of experience in the relevant field.

Required skills:

• Strong verbal and written communication for effective interaction with stakeholders.
• Prioritizing tasks, managing deadlines, and handling multiple responsibilities.
• Handling confidential information with relevant professionalism.
• Flexibility in handling changing priorities and environments.
• Proficient in both spoken and written Azerbaijani and English languages. Russian is an advantage.
• Competency in office software, scheduling tools, and digital communication platforms.
• Ability to troubleshoot and resolve issues independently.
• Ensuring accuracy in documentation and correspondence.
• Building relationships and coordinating with diverse teams and individuals.
• Strong time-management and organization skills.

Interested candidates for the position of "Personal Assistant" at PMC are requested to follow the application process outlined below:

• Send your resume to the email address.
• In the subject line of the email, clearly indicate  "Personal Assistant";
• Ensure that your resume is submitted by the deadline of 10 February 2024.

Please note that all resumes will go through an initial screening process. Candidates who meet the specified requirements will be contacted by phone or e-mail to proceed with further stages of the selection process, which may include interviews.