Executive Assistant to CEO

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners.
• Take active parts in meetings and lead the meetings on behalf of CEO when required.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Travel might be required as well.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Requirements and skills:

• Work experience as an Executive Assistant, Personal Assistant, Project specialst, Public
• Communications or similar role
• Excellent MS Office knowledge.
• Excellent verbal and written communications skills. (Azerbaijani, English, Russian)
• Outstanding organizational and time management skills.
• Discretion and confidentiality.
• High School degree.
• PA diploma or certification is an advantage.

Additional information:

• Contract 1 year
• Salary AZN 1500-2500 (Net)
• Working hours: Monday - Friday, 09:00 - 18:00, 5-day working week;
• The place of work is located at Baku,Yasamal district Mikail Mushfiq 1C.
• Travel may be required

Note. Candidates meeting the above requirements are requested to send their CVs with " Executive Assistant to CEO" in the subject line.