Assistant Project Procurement Manager

Responsibilities:

• Assist in the development and implementation of procurement policies and procedures;
• Collaborate with internal departments to understand their procurement needs and requirements;
• Follow up the management tasks and support them on ongoing projects 
• Buy materials/services on behalf of the company and its projects, optimizing costs, observing requested time limits, and quality standards;
• Collaborate in defining project vendor list;
• Issue requests for offers on the basis of requests for procurement, must contain instructions necessary for deciding on an adequate and complete offer: technical specifications, general buying conditions and details, time limit for presentation of offer;
• Follow up potential suppliers during preparation phase of tenders and guarantees necessary secrecy during tendering phase;
• Prepare and conduct negotiations, further checking if detailed technical specifications are guaranteed, also checking whether detailed economical specifications given in the Bidding phase are consistent with those reported in the final contract;
• Check that supplier accepts the order;
• Inform unsuccessful vendors on the results of the tender;
• Follow up any subsequent revisions of the order;
• Guarantee that feedback is received on supply quality;
• Check on correct transfer of goods and materials;
• Issue periodic reports and/or request on progress of activities;
• Assist with agenda development for pre-bid and pre-award meetings for project procurement;
• Help coordinate activities with operations and maintenance team members;
• Solicit and help tabulate commercial evaluations from bids;
• Prepare purchase orders, deal with subcontracts, and help with sub-consultant agreements;
• Assist in the execution of online bidding records;
• Ensuring regional and local input is duly considered in all Global Supply Management Projects;
• Driving implementation and compliance of Global Supply Management Strategies and ensuring that common standards, procedures and processes are followed, and best practices are utilized to improve PO life cycle constantly;
• Perform other related duties as assigned by the Superior.

Qualifications:

• Bachelor’s degree.
• Age: 24-35
• Minimum of 1-3 years of experience in a purchasing role is desirable.
• Fluent in English, Russian and Azerbaijani languages.
• Good PC knowledge, including MS Office programs (PowerPoint, Word and Excel)
• Excellent negotiating abilities.
• Strong interpersonal skills and decision-making ability.
• Solid understanding of supply chain concepts and supplier analysis methods.
• Strong communication and conflict resolution skills.
• Good analytical skills.
• Good team player.
• Calm, professional attitude and approach to work.
• Able and willing to advice and support colleagues at all levels.
• Reliable and trustworthy, with the ability to work unsupervised.

Terms: Working hours: Monday-Friday, 10:00 – 19:00, 5 working days a week;

Candidates are requested to send their CVs. Please indicate the name of the position you are applying for in the subject line of the email.