Personal and Business Assistant
Purpose:
Personal and business assistant will perform scheduling meetings and organize events, taking notes, and handling correspondence and provide Company CEO with day-to-day administrative support. Core duties include answering phone calls, making travel arrangements. Working alongside your manager, you will prove invaluable in helping to support the day-to-day running of the business with administrative and secretarial work.
Personal and business assistant Requirements:
- Bachelor’s degree in business administration, management, or a related field.
- Previous experience in a similar role is highly desirable.
- Proven experience as a personal or executive assistant, preferably in both personal and business capacities.
- Strong organizational and multitasking skills.
- Excellent communication, presentation, and interpersonal abilities.
- Proficiency in office software and productivity tools.
- Ability to work independently with minimal supervision.
- Discretion and trustworthiness in handling confidential information.
- Flexibility to adapt to dynamic schedules and last-minute changes.
- Ability to work collaboratively in a cross-functional team environment.
- Fluent in Azerbaijani, Russian and English.
Personal and business assistant Responsibilities:
- Personal Assistance: Managing personal calendars, scheduling appointments, and organizing travel arrangements.
- Business Support: Assisting in business-related tasks such as organizing meetings, preparing reports, and handling correspondence.
- Communication Management: Handling phone calls and emails, serving as a point of contact for internal and external parties.
- Research and Analysis: Conducting research on various topics and preparing analytical reports.
- Document Management: Creating, editing, and organizing important documents and presentations.
- Coordination and Planning: Coordinating events and managing logistics for both personal and business activities.
- Task Prioritization: Efficiently managing and prioritizing a wide range of tasks and responsibilities.
General responsibility:
- Maintain confidentiality and handle sensitive information with discretion.
- Prioritize tasks effectively to meet both personal and business deadlines.
- Adapt quickly to changing priorities and be flexible in managing a variety of responsibilities.
- Anticipate needs and proactively address them to enhance efficiency.
- Utilize technology and tools to streamline processes and enhance productivity.
- Take accurate and comprehensive notes at meetings.
- Help with daily time management.
- Other ad-hoc tasks assigned.
Terms and Conditions:
- Location close to the city center.
- 5/7 working days.
- 09.00 a.m.-06.00 p.m. working hours (including 1 hour for lunch).
- Fixed salary.