Personal and Business Assistant

 

Purpose:

Personal and business assistant will perform scheduling meetings and organize events, taking notes, and handling correspondence and provide Company CEO with day-to-day administrative support. Core duties include answering phone calls, making travel arrangements. Working alongside your manager, you will prove invaluable in helping to support the day-to-day running of the business with administrative and secretarial work.

Personal and business assistant Requirements:

• Bachelor’s degree in business administration, management, or a related field.
• Previous experience in a similar role is highly desirable.
• Proven experience as a personal or executive assistant, preferably in both personal and business capacities.
• Strong organizational and multitasking skills.
• Excellent communication, presentation, and interpersonal abilities.
• Proficiency in office software and productivity tools.
• Ability to work independently with minimal supervision.
• Discretion and trustworthiness in handling confidential information.
• Flexibility to adapt to dynamic schedules and last-minute changes.
• Ability to work collaboratively in a cross-functional team environment.
• Fluent in Azerbaijani, Russian and English.

Personal and business assistant Responsibilities:

• Personal Assistance: Managing personal calendars, scheduling appointments, and organizing travel arrangements.
• Business Support: Assisting in business-related tasks such as organizing meetings, preparing reports, and handling correspondence.
• Communication Management: Handling phone calls and emails, serving as a point of contact for internal and external parties.
• Research and Analysis: Conducting research on various topics and preparing analytical reports.
• Document Management: Creating, editing, and organizing important documents and presentations.
• Coordination and Planning: Coordinating events and managing logistics for both personal and business activities.
• Task Prioritization: Efficiently managing and prioritizing a wide range of tasks and responsibilities.

General responsibility:

• Maintain confidentiality and handle sensitive information with discretion.
• Prioritize tasks effectively to meet both personal and business deadlines.
• Adapt quickly to changing priorities and be flexible in managing a variety of responsibilities.
• Anticipate needs and proactively address them to enhance efficiency.
• Utilize technology and tools to streamline processes and enhance productivity.
• Take accurate and comprehensive notes at meetings.
• Help with daily time management. 
• Other ad-hoc tasks assigned. 

Terms and Conditions:

• Location close to the city center.
• 5/7 working days.
• 09.00 a.m.-06.00 p.m. working hours (including 1 hour for lunch).
• Fixed salary.